Compliance tracking for letting agents, property by property
Certificates expire on different dates across a portfolio, and a spreadsheet will not tell you what is missing. Voxa Estate lists each property's duties, shows what is missing or expiring, and seals each certificate you record.
Book a demo How Voxa Estate works
- Every property's compliance status in one place
- Missing, action needed and expiring, each in its own lane
- A booking never marks a certificate as done
- Recorded certificates are sealed: linked in order and date-stamped by an outside service
What it tracks
Each property gets a list of the duties that apply to it. Where a duty depends on facts we cannot see, or the law is not settled, the property's row says so. Depending on the property, the list covers:
- Gas safety certificates
- Electrical safety reports (EICR)
- Energy Performance Certificates (EPC)
- Smoke and carbon monoxide alarm checks
- Legionella risk assessments
- Right to rent checks
- Deposit protection and the deposit prescribed information
- Fire risk assessments and other shared-area duties, for HMOs and common parts
Missing, action needed and expiring
The compliance page puts missing items first, then items that need action, then certificates coming up for renewal. Each row carries one next step, such as recording a certificate or opening the property.
Booking a renewal opens a job linked to the certificate, but the row does not move until the new certificate is recorded. A booking is not a certificate.
Recording a certificate
Record gas safety, EICR, EPC, legionella, portable appliance (PAT) and fire risk assessment certificates against the property, with the document itself.
Each certificate you record is sealed into the property's record: linked to the entry before it by a digital fingerprint, and date-stamped by an outside timestamping service.
What it does not do yet
- Landlord registration and licence rows show on the property, but they cannot be recorded from the agency app yet.
- Voxa Estate does not serve notices, such as a rent increase notice or the government's Information Sheet.
- Compliance tracking covers UK properties. It is switched off for agencies in Ireland.
Questions agencies ask
Which certificates can we record?
Gas safety, electrical safety (EICR), energy performance (EPC), legionella, portable appliance (PAT) and fire risk assessment certificates, each with its document.
Does booking a gas engineer mark the certificate as done?
No. A booking opens a job linked to the certificate, and the row only moves when the new certificate is recorded.
What does sealed mean?
A sealed entry is linked to the one before it by a digital fingerprint, and the record is date-stamped by an outside timestamping service. If an entry were changed later, the fingerprints would no longer match. Today that applies to recorded certificates and to each job when it is logged, assessed, shortlisted, sent to a contractor and closed.
Can we export it?
Yes. You can export the rows you pick as a spreadsheet, or a property's sealed record as an evidence pack.
See a week of agency admin in 20 minutes
Book a demo with one of the founders. We show you a repair, a contractor search and a batch of certificates, start to finish.