How letting agents keep student lets on track
Keep one list per house, with missing certificates first, and start it before the summer changeover rather than during it. Voxa Estate gives you that list for gas safety, EICR and EPC records, but it does not do guarantors or academic-year renewals.
Book a demo How Voxa Estate works
- Let a house whole, or as rooms or flats with their own tenancies
- The compliance page shows missing items first, then action needed, then expiring
- Room-by-room inspections with photos
- Not built: guarantors, academic-year renewals and HMO licence expiry tracking
How do agents keep gas and EICR on track through the changeover?
Work from one list, not from each tenancy file. You can record gas safety, EICR, EPC, legionella, PAT and fire risk assessment certificates, each with its document.
The compliance page shows missing items first, then action needed, then expiring, and each row carries one next step. A selection of rows exports as CSV, so you can hand a batch to one contractor.
Student tenants do not answer the door. How do agents handle access?
Access is still your team's job. Alex chases contractors for a quote and a time, so your team is not doing it by hand, and your team arranges keys and access with the tenants.
Can software track a house and each room?
Add a property as one let, or as rooms or flats with their own tenancies, lead tenants and co-tenants.
For HMOs and properties with common parts, the list of duties includes the shared-area items, such as a fire risk assessment.
Inspections are captured room by room on a phone, with photos. A finding can be raised as a repair there and then, and the write-up downloads as a PDF.
What about licences?
Voxa Estate flags licensing schemes that cover a property's whole council area, from the councils we have researched. Where we have not researched a council yet, it says so, rather than telling you there is no scheme.
It does not track when your own HMO licence expires yet, so keep those dates somewhere you check.
What we do not do yet
- Guarantors and academic-year renewals for student lets are not built.
- HMO licence expiry tracking.
- Fire alarm test logs are not in the list of certificates above.
Pricing
Voxa Estate costs £1.50 per unit per month, with a 30-unit minimum, so £45 a month at the least.
A room let on its own counts as a unit.
Questions agencies ask
How do student agents keep gas, EICR and licences on track through July?
Keep one list per house with missing items first, and start before the changeover. Voxa Estate does this for certificates such as gas safety and EICR, but not for HMO licence expiry yet.
Does it handle guarantors or academic-year renewals?
No. Those are not built.
Does each room count as a unit?
A room let on its own does. So does a flat, or a house let whole.
See a week of agency admin in 20 minutes
Book a demo with one of the founders. We show you a repair, a contractor search and a batch of certificates, start to finish.