Gas safety, EICR and EPC expiry tracking for letting agents
Gas safety records, EICRs and EPCs fall due on different dates across a managed portfolio. Voxa Estate keeps each home's certificates on record with the document, and shows what is missing or falling due first.
Book a demo How Voxa Estate works Open the certificate expiry check
- Upload a batch of certificates as PDFs or photos, each matched to the home by its address and postcode
- Nothing is recorded until a person ticks it
- Missing items first, then action needed, then certificates coming up for renewal
- Booking a renewal opens a job, and your own contractors are asked first
- Each recorded certificate is sealed into the property's record
Start with the sheet you already keep
Before you move anything, run the certificate expiry check on the spreadsheet you keep today. It shows which gas, EICR and EPC dates in your sheet have passed or fall due in the next 30, 60 or 90 days, and you can download the list.
The check reads the file in your browser. Nothing is saved and there is no sign-up.
Bring every certificate in at once
Upload gas safety records, EICRs and EPCs in one go, as PDFs or photos. Voxa Estate reads each one, matches it to the home by its address and postcode, and shows it in one review table.
Nothing is recorded until a person ticks it, so your team checks each match before it goes on the record.
Certificates can also be emailed to your Voxa address. Each one shows as Ready to file, or Needs a person with the reason, and your team files it.
See what is missing and what falls due next
The compliance page lists missing certificates first, then anything that needs action, then the ones coming up for renewal. Each row carries one next step, such as recording a certificate or opening the property.
You can export the rows you pick as a spreadsheet, or a property's sealed record as an evidence pack.
Renew with your own contractors
Booking a renewal opens a job linked to the certificate, and your own contractors are asked first.
The row does not move until the new certificate is recorded. A booking is not a certificate.
Nothing is booked unless a person approves it, or a rule your team has set allows it.
A sealed record for each home
Each certificate you record is sealed into the property's record: linked to the entry before it by a digital fingerprint, and date-stamped by an outside timestamping service.
Each landlord client's monthly report covers the compliance position of their homes as recorded, and the dates coming up in the next 60 days.
What it does not do yet
- Landlord registration and licence rows show on the property, but they cannot be recorded from the agency app yet.
- We do not quote an accuracy rate for the certificate reader. A person ticks each certificate before it is recorded.
- Compliance tracking covers UK properties. It is switched off for agencies in Ireland.
Questions agencies ask
Which certificates can we upload in a batch?
Gas safety records, EICRs and EPCs, as PDFs or photos. Each one is matched to the home by its address and postcode, and nothing is recorded until a person ticks it.
Can we check our current spreadsheet first?
Yes. The certificate expiry check shows which gas, EICR and EPC dates in your sheet have passed or fall due in the next 30, 60 or 90 days. It reads the file in your browser and saves nothing.
When does a renewal show as done?
When the new certificate is recorded. Booking a renewal opens a job linked to the certificate, but the row does not move until then.
Who chooses the contractor for a renewal?
Your own contractors are asked first. Nothing is booked unless a person approves it, or a rule your team has set allows it.
How much does it cost?
£1.50 per unit per month, with a 30-unit minimum. Team seats and landlord client portals are included.
How do we get started?
Book a 20-minute demo with one of the founders. If it fits, we set your agency up with you.
See a week of agency admin in 20 minutes
Book a demo with one of the founders. We show you a repair, a contractor search and a batch of certificates, start to finish.